The meeting was called to order at 6:00 PM by President Jeff Stillman.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Jason Alban, Amy Busler, Judi Carter, Rob Collins, Jim Davidson, Brad Phillips, Lee Powell, Mike Robinson, and Jeff Stillman.  No directors were absent.

MINUTES-As Dennis Drake had signed up for the Owner’s Forum and was not yet present President Stillman opted to review the minutes.  There were two sets of minutes, the regular December ’09 meeting and the special meeting of 12/21/09.  After review, Mike Robinson moved to accept both sets of minutes as submitted.  Lee Powell seconded the motion which passed unanimously.  President Stillman updated the Board saying the Town Council had approved the ticket and speed ordinances as had been discussed at the Special Meeting.  The speed limit on all Village streets will be 25 MPH and the price of speeding ticket in the Town will be raised to $75.00 (reduced to $50.00 if paid within 30 days).

OWNERS FORUM- President Stillman noted three letters that had been sent to the Association.  Two of them expressed their displeasure with the Board’s decision to increase the 2010 assessment.  It was noted that the vote to increase the assessment was not taken lightly but amid much debate.  Members are encouraged to attend Board meetings to make their voices heard.

The third letter was from an attorney on behalf of member Alan Parker who wanted to give 9 lots back to the Association under certain conditions as specified in the letter.  President Stillman suggested that the letter be discussed under “New Business”.

Dennis Drake then asked the Board for their support in opposing a proposal before the Town’s Zoning Commission to rezone an area just outside the Village from residential to commercial and allowing vacation cottages to be built there.  Dennis produced maps and documents showing that the land was not good for building and would cause drainage problems to Village infrastructure as well as residences.  He further suggested that the value of Village property would be reduced and that there could be safety concerns.

TREASURER’S REPORT- Treasurer Jason Alban gave the report noting that at year’s end we were $54,865.00 in the black.  We paid our 2010 insurance premium in late 2009,
which might free that money for work in other areas.  Some 2009 projects were not completed as budgeted and we were below salary budgets in some places.  He further noted that 2 CDs were coming due and that we would be moving some money around in the next week or so.

Manager Kroeger gave the delinquent report noting that the amount delinquent had decreased slightly and that 214 lots were delinquent (pre 2010).  12% of the delinquent lots have homes on them.  There were no further collections from the collection agency and we are “tweaking” the list of delinquents scheduled for legal collection.

Manager Kroeger confirmed with the Board that 2010 assessments that have not been paid by February 1st, 2010 will start accruing interest (8% annually) at that time.  This is pursuant to a Board action taken in February 2009.

There being no questions, the Treasurer’s Report was approved unanimously on a motion by Jim Davidson and a second by Amy Busler.

MANAGER’S REPORT- Manager Kroeger noted:

• That snowfall brings out ATVs/4 wheelers all over the Village and especially, it seems, on the dams.  ATV’s are not allowed on CLV common property, which includes the roads and dams.
• That frozen lake are very dangerous.  Please take extreme care around frozen lakes.
• That he had approached the Rules & Regulations Committee with some ideas about ATVs and the frozen lake issues.
• That he had received a call from PSC asking if they could place door hangers on resident doors prior to hooking up the fiber optic system.   The electrical hook up takes place inside the house and someone must be home at the time.  The door hangers were to advise residents that the hook up would be taking place in their area soon.  After some discussion, Manager Kroeger was directed to contact PSC and deny the request for the door hangers.  Working in conjunction with PSC we would keep the neighborhoods advised by marquee and web site.
• That he had received a letter from a long time member asking if the Association would take her lot back.  She could no longer support the lot and was having difficulty selling it.  The Board declined to accept the lot, suggesting that perhaps she could donate the lot to a charity.

OLD BUSINESS
Festival of Lights- President Stillman read two “Thank You” notes from Judy Roos at the North Spencer Community Action Center.  The notes referred to the money and food donations the Village sent to the Center that had been received from Festival of Lights attendees.  This amounted to just over $1600.00 in cash and approximately 900 pounds of food.

Manager Kroeger noted the following about the Festival:

• The guards advised me that between 3:30 and 7:30 they had turned away 300 plus cars who had apparently been mislead by newspapers, websites, pamphlets, word of mouth etc.  At 7:30 I advised the guard to go ahead and let them in.  Approximately 70 vehicles were admitted
• 1225 cars came through on Saturday the 12th.  We had three “Powell elves”.
• 900 cars came through on the 19th.  We had 2 “Busler elves” helping out.
• We placed a sign at the first turn to get the thing started rather than having a person there. 
• I think we may want to consider putting the 5th, 6th subdivisions back in and adding the 11th.
• We made “emergency” exits out of Candy Cane and Mistletoe.  We put up signs indicating this, lighted with flashlights.  I saw quite a few people using it.
• I think that generally the decorating has improved in the last couple of years.  
• We gave out over 4500 candy canes on the first Saturday, and about 1700 on the 19th.  It appears that the carloads were bigger-perhaps trying to get as many into the Land of Lights as possible
• It appears that we need to get together with Philip and/or the other Town entities so we are all on the same page.  We took quite a beating down here on the Friday evening the 11th.  After both weekends it appears this is more important than I realized.  For all intents and purposes we were open on Friday, Saturday, and Sunday on both weekends.  Apparently the general public does not pay a lot of attention to the information on the pamphlets that are distributed.   We need a sign out front showing the dates and times of the Festival…recall 300 cars on Friday the 11th.
• I have spoken with the Maintenance guys and we think that we can light up some areas ourselves i.e. the marina, D dock, C dock and the entryway, with some things we currently have or for very little money.  We might need to ask for a little from the capital improvement fund.  It is necessary for the Village to take the lead in this effort.
• I suggest that the Parks & Rec committee discuss this and a route for 2010 as well as additional Village decorations.
• In speaking with various departments after the Festival I found that there were no severe issues with opening on two Saturdays as we did.  Things that surfaced were the multitudes of cars we had to turn away on days we were not open, re-calculating cookies and candy canes w/2 trips to EVV for supplies, disruptive to two weekends.  The most serious is the turning away of visitors.

The Parks & Rec committee will be looking into the information that is to be included in the 2010 pamphlet and into our own “OPEN” signs. Manager Kroeger gave committee chair Lee Powell a map showing a possible new Festival route for 2010.  He noted that a decision was necessary in the next month or two.

Wildflower Test Plot- Manger Kroeger read an e-mail from member Carl Working noting that the wildflower test plot behind his home had been planted after receiving Board approval last Fall.  His e-mail had a reminder to the maintenance staff not to mow in the area.  Manager Kroeger will pass the reminder on to the mowing crew.

NEW BUSINESS
Alan Parker Lots- After brief discussion, Lee Powell moved to reject the offer from Parker’s attorney.  Brad Phillips seconded the motion.  Mike Robinson stated that he thinks we need a firm policy on return lots.  The motion passed unanimously.  Manager Kroeger was directed to send a letter of denial to the attorney.  Discussion of a return policy was referred to the Rules and Regs Committee.

Dennis Drake- President Stillman noted that Dennis was looking for support from the Board to block the rezoning of the ground in question.   He further noted that the Town Council might approve the request at the February meeting.  After some discussion touching base on the infrastructure, financial, and safety issues that Dennis had presented Mike Robinson moved to make a resolution for the CLV Board to oppose the rezoning request on behalf of the Association’s Members.  The motion was seconded by Brad Phillips and passed unanimously.

COMMITTEE REPORTS
Business Planning- Chair Jason Alban stated that a committee meeting would be scheduled prior to the next Board meeting to review the 2009 profit and how best to handle this money.

Infrastructure- Chair Jim Davidson reported that he and Manager Kroeger had reviewed information regarding electronic access cards, security gates, and cameras.  The cameras to be placed at the main gate, back gate, Holly Park, and the recreation center.  The cost for this was in the $28,000.00 range.  Approximately half of this amount is for the cards.  He asked for direction from the Board as to whether the committee should proceed on to the next step of this project at this time.  Davidson suggested that we could install a system that would allow us to eliminate the gate staff in the overnight hours supplying enough money to pay for the system.   He also suggested that the automated access cards could be supplied for certain visitors and emergency services.  Eventually the savings on the salary reduction would allow us to pursue a new Kasper gate.  The initial cost of such a gate is estimated on the $90,000.00 range.

After discussion revolving around safety, access, a resident survey, costs, modular installation, and the good of the community, it was decided to create a survey to be made available to all residents and review the question at a future meeting.

Jim also noted that there were two positions on the committee that were open.  Director Amy Busler and member Carl Working, who was in attendance, volunteered to fill the positions.

Nominations- Chair Mike Robinson noted that he had written an article regarding nominations that had been in the January Newsletter.  It is getting to be “serious time” to get nominations.

Rules & Regulations-President Stillman reported that the committee had met the previous evening.  He passed out proposed 2010 Beach Rules for Board review.  He noted that all references to lifeguards had been removed as there would not be lifeguards at the beach.  He also noted that the committee thought that for safety reasons the high diving board should be removed prior to the swimming season.  The proposed beach rules and the high diving board would be reviewed and voted on at the February meeting.

He further reported that the committee was reviewing the Lake Rules which would be presented at the February meeting.  The Renter’s Rules were under review.

Personnel- Nothing at this time.  However chair Rob Collins noted that he thought that the crew did a fine job with the recent snow removal.

By-Laws- Chair Mike Robinson asked the Directors to review the By-Laws for any changes or adjustments that might see would be beneficial.  He suggested that some of the language was too complicated.  The item was to be placed on the February agenda.

Parks & Rec- Nothing at this time.

Covenants & Restrictions- Nothing new at this time.  The document is under review by the committee chair prior to going back to the attorney for adjustment.

There being no further business, the meeting adjourned at 8:05 on a motion by Amy Busler and a second by Lee Powell.