The meeting was called to order at 6:00 PM by President Don Vogel.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Gene Allen, Jim Davidson, Steve Lee, Gene Sams, Rex Stevens, Jeff Stillman, Angela Vanover, and Don Vogel.  Jim Hicks was absent.

MEMBERS FORUM-
Angie Smith was present to request a variance on the location of a proposed yard shed.
The initial request had been denied by the board based on shed size and location.  The size of the shed would be changed to conform to requirements.  After some discussion, she was advised to resubmit the proposal.

Fred Kanzler was present to oppose the proposed walkway at Holly Park.  He was of the opinion that people would not drive to the park in order to walk and that the money would be of better use elsewhere.  He also thought that we should indoctrinate walkers and drivers to be more cooperative and respectful of each other.

READING OF MINUTES-
After review, the minutes from the October regular meeting, and the special meeting of 10/30/07 were approved on a motion by Jim Davidson and a second by Jeff Stillman.  Steve Lee abstained while the balance of the board voted to accept the documents as submitted.

TREASURER’S REPORT-
Treasurer Jim Davidson noted that we were moving along well with respect to the budget.  We are over in income and under in expenses.  We have a CD coming due in late December and there is some concern about a new rate. 

At this time President Vogel approached the Board about making the $100,000.00 in the upcoming CD available to the Town of Santa Claus in order to assist with an immediate need to install 3 phase electricity as will be needed for the new water plant.  The electric company is doing work in the area at this time.  Installing the 3 phase at this time will save approximately $150,000.00 over doing it later.  The Association would charge the same amount of interest as would be if the money were in a 12 month CD.  The loan term is not to exceed12 months.  After some discussion, Gene Allen moved to offer the $100,000.00 loan to the Town and the going CD rate.  The motion was seconded by Jeff Stillman.  This subject will be an action item at the December meeting of the CLV Board.

Manager Kroeger gave the Delinquent report.  He noted an error on the report.  There were 5 liens released in October.  The report referenced only 1.  There was about $1200.00 change from September to October in the total amount of delinquent dollars.  The collection agency has returned some $15,000.00 to Association.

There being no questions, the financial report was unanimously approved on a motion by Jeff Stillman and a second by Rex Stevens.

MANAGER’S REPORT
Manager Kroeger noted that:

• The Town Council meeting is the next week-no Town report
• The Festival of Lights was scheduled for December 8 and 9 and that the Village gates would be open from 5:00-9:00 PM CST both days.
• That we were identifying locations for 3 commercial displays.
• We are waiting for the bulk of the leaves to fall prior to vacuuming leaves on a large scale.  We will keep members advised via entry marquee and the website.  He wanted to remind all members NOT to place foreign objects in the leaves.  This can damage the vacuum.
• A director to write an article for the December newsletter was needed.  Rex Stevens volunteered to write the article.
• Approximately 33 letters would be sent to individuals who had not removed boats, campers, trailer etc. from their neighborhoods.

Jeff Stillman took a moment to update the Board on a Town Water meeting that was underway at that time.  An effort to merge/combine Santa Claus with SantaLaHill water was underway.  Legal issues were being discussed.

ACTION ITEMS-
Holly Park Walking Path- A motion to approve the construction of a rock walking path in Holly Park was on the table.  Holly Park Committee chair Rex Stevens noted that although it had been discussed many times there was no sort of walking trail, and had not been for nearly 40 years.  He said that the 2007 budget would provide a rock path that could eventually be paved, that our survey indicated a path would be used, and that a path would increase road safety by providing an option to walking on CLV roads.

It was noted that 65% of 149 respondents stated that they would use the walking path.  There was lengthy discussion involving financial, insurance, safety, privacy, security, and construction issues.  Tabling the motion again was suggested as well.

Jeff Stillman amended his motion on the table to move the budgeted 2007 monies for the path to 2008 as necessary to accommodate the construction period and the time of year.
The amendment was seconded by Rex Stevens.  The motion passed on yes votes by all but Gene Sams.

OLD BUSINESS-

1. Festival of Lights- The Festival will be held December 8 & 9, 2007 from 5:00-9:00PM (CST).  The Association is working on its displays and identifying locations for 3 commercial displays.  No one has volunteered to coordinate the event.  Mike Johannes was on hand to request that a Board representative attend

Christmas in Santa Claus committee meetings.  Rex Stevens volunteered to attend.

2. Subdivision 1 Update- The committee is close to wrapping up the vote to amend the Covenants and Restrictions.  The details are being handled through legal counsel.
3. County Owned Lots- Manager Kroeger updated the Board on a meeting that he and Jim Davidson had had with the County Commissioners earlier in the week.  The two had presented a proposal to the commissioners that had been approved by the CLV Board in September.  The commissioners had seemed anxious to work with the Association to get the county owned lots back into circulation, however they wanted the Association to buy all the lots available, not just the lots of CLV’s choice as had been stated in the proposal.

There was some discussion about how, or if, certain lots could be made into common property in the hope of bypassing some local fees and county taxes.

President Vogel noted, based on a meeting between himself, Manager Kroeger, and Attorney Shaneyfelt that a new law required the county to hold but one tax sale, rather than two, in order to place the lots in the county’s name.  Our advice had been to promote the commissioners’ sale and to buy lots only as a last resort.
A stipulation that is made for the Village must be extended to all.

Other areas of discussion included deeds, title insurance, taxes, assessed value vs. purchase price, the possibility of deeding lots as common property, and vacant sewer fees.

Manager Kroeger was directed to update the Board at the December meeting.

NEW BUSINESS-
2008 Budget- The proposed budget had been discussed item by item at the special meeting of 10/30/08.  Treasurer Jim Davidson noted the major remaining issue was whether or not to include lifeguards in the ’08 budget, but that it was important to get a budget in place.  He proposed keeping $11,742.00 available from the road paving line item to fund lifeguards contingent upon revisiting this issue.  He also noted that he had had to make a change of some $3500.00 to employee benefits.

Jeff Stillman noted that he had read all the remarks that had been included in the walking path survey. Several of these had asked the Association not to raise the
assessment in ’08, and to take care of the lakes and roads.

Steve Lee noted that we had proposed to increase the amount spent on lake weed control by 30% and suggested a survey regarding road repair vs. lake repair work.

A draft of a lake/lifeguard survey was passed around to the Directors.

After additional discussion regarding lifeguards and the lake weeds, Jim Davidson moved to accept the budget as presented with the addition of the lifeguard line item to be reviewed prior to hiring lifeguards.  The motion was seconded by Jeff Stillman and approved on “yes” votes from all except Steve Lee and Angela Vanover.

Road Paving 2007- Infrastructure Committee chair Rex Stevens recapped the ’07 road paving status.  $110,000.00 had been approved at the October meeting for road expenditures.  We had a bid from Rudolph to pave 8 areas for approximately $96,000.00.  We received an additional bid from Rudolph for the entryway, through the front gate, connecting up to Blue Spruce Drive for approximately $32,000.00.  So all road paving, with associated striping and manhole cover extensions is at $130,000.00.  Rex Stevens moved to take $20,000.00 from the ’08 road paving budget, and add it to the $110,000.00 previously approved to take on this additional work as well in ’07.  This would take advantage of a crews already being on site, and probably a better price on asphalt.

Manager Kroeger stated that he had asked four companies for road bids but only received bids from one.

After some discussion Rex amended the motion to use the pre-approved $110,000.00 plus any excess from the ’07 budget to pay for all the road work.  Anything beyond what might be available from the ’07 budget to come from the ’08 roadwork budget.  Jeff Stillman seconded the motion.

Steve Lee suggested spending some of the ’08 budgeted road repair at this time to take advantage as above.

Since there was a motion and a second on the floor, President Vogel called for a vote on that motion.  The motion passed unanimously.

Rex Stevens moved to spend $50,000.00 of the ’08 budget immediately, with the repair locations to be determined by the Infrastructure Committee.  Jeff Stillman seconded the motion which passed unanimously.

COMMITTEE REPORTS-
Business Planning-Nothing further
Infrastructure- There was some discussion about placing “tire shredders” at the back gate for cars attempting to come through the wrong way.
Nominations- Nothing
Rules & Regulations- Nothing
Personnel- Nothing
By Laws-Nothing
Holly Park- Rex suggested that we designate the Rec Center as a park and give it a name as such.
Covenants & Restrictions- Chair Angela Vanover reported that the committee had met on November 5th.  The committee members were given copies of the Covenants & Restrictions and asked to review, discuss with neighbors and consider how sections 2 & 3 of the Covenants might be amended.  The meeting dates were changed to the 4th Monday of the month starting with November 26th.

There being no further business, the meeting adjourned at 8:55 on a motion by Jeff Stillman and a second by Steve Lee.