The meeting was called to order by President Jeff Stillman at 6:00 PM.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Jason Alban, Amy Busler, Rob Collins, Jim Davidson, Brad Phillips, Lee Powell, Mike Robinson, and Jeff Stillman.  Judi Carter was absent.

There were approximately 10 Association Members in attendance.

MEMBERS FORUM

Jennifer Mayhall was present to state her opposition to the Kaspar Gate.

Carl Working was on hand to remind the mowing crews about the wildflower test patch, ask about the “merry-go-round” at Holly Park, ask if he could teach wilderness classes on his lots on Lake Noel, ask about the percentage the Association pays for debt collection, suggest that the Association check all boat docks for safety issues, and ask if the rules could be changed allowing sheds on vacant lots.  (Manager Kroeger advised Carl that the collection agency was paid on a contingency basis- 30% for “normal” collection and 50% for legal collections.  The current collection cost for attorney Shaneyfelt starts at $100.00 with legal fees reimbursed in many cases. )

Bob Mayer was present to suggest that the Board consider a catch and release policy for our lakes.  He further suggested that Manager Kroeger look into a “weed boat” for the lakes.  The catch and release idea was turned over to the Parks & Recreation committee for review and to be brought back to the Board in a month or two.

Bob Boeglin was present stating his support of the Kaspar Gate.

MINUTES- After review, Jim Davidson moved to accept the minutes from the February 2010 meeting as presented.  Mike Robinson seconded the motion which passed unanimously.

TREASURER’S REPORT- Treasurer Jason Alban reported that we are at 75% of budgeted income to date, and that we were at 61.5% in January of this year.  Total income to date is $555,117.00 and expenses are $110,641.00.  There are approximately 130 lots/residences on the 2010 2-Pay Plan.  He further noted that there is $429,000.00 in our primary Money Market account and that we planned to invest $250,000.00 of this into two new money market accounts the next day.  Also, we expect a rate change on our money market account at Hoosier Hills FCU at the end of March.  He stated that we had exceeded the allotment in the budget for sand and salt.

Manager Kroeger gave the delinquent report.  He reported that

• $354,044.00 is currently delinquent on 613 lots.  This is less than the $409,000.00 from February.
• 157 of 613 delinquent lots (22%) have residences on them. (25% in February)
• $224,506.00 of the $354,044.00 is for 2010.  ($301,257.00 in February)
• Approximately 132 lots have opted for the two pay plan and are NOT included in the 613 lots or the outstanding delinquent amount above.
• There are 2 primary reasons for additional delinquents over February ’09.  February is now considered delinquent rather than April and the MPCS returns.

• At our request, the collection agency returned 38 accounts covering 54 lots adding $60,000.00 to the above total.  MPCS returned some $28,000.00 in collections to the Association.  There are a few active accounts still with the agency.
• Approximately 600 first late notices were mailed today.  Approximately 5 lots have paid due to attorney demand letter.  Some of these will be court bound soon.  I suggest that we turn over collection of any homes delinquent on pre 2010 assessments to the attorney.

There being no questions, the Treasurer’s Report was unanimously approved on a motion by Brad Phillips and a second by Amy Busler.

MANAGER’S REPORT- Manager Kroeger:

• Said that he had been approached by a couple of people asking about the April open house which would fall on Easter Sunday. After some discussion, the Board unanimously approved a motion by Jason Alban with a second by Lee Powell to move the April open house back a week to April 11, 2010.
• Advised the Board that he had received an e-mail from Commonwealth Engineers stating that they would do our 2010 dam inspection for $6000.00.  This is less than $300.00 more than the 2008 inspection and there is $6500.00 in the budget for this.  He recommended that we go with this quote considering our history and continuity with Commonwealth on this ongoing project.  The Board supported the recommendation.
• He reminded the Board that Sherra Culbertson and Jill Allen had been at the February meeting requesting the Village install an underground culvert along the road at their home in order to cure a drainage issue there.  Sherra had contacted manager Kroeger requesting a Board decision and letter from the Association if the request was denied.  The Board stated that this was not the Association’s responsibility and that the request was denied.  Manager Kroeger is to write the letter.

OLD BUSINESS
CLV Lots- Jason Alban passed out the finished lease/purchase option paperwork for the lots obtained by CLV at the Commissioner’s Sale.  Jason also noted that the committee had been discussing the idea of selling blocks of these lots to builders who would build a specific number of homes in a predetermined time period.  A few other suggestions on how to sell the lots arose.

Beach Rules/Insurance, Diving Boards- Manager Kroeger explained the current situation with insurance, the swimming area, and the diving board.  He had had several discussions with our insurance company since the last meeting.  After much discussion with them, it was determined that a second carrier could provide insurance for our diving board(s) only.  He said that the second company would cover both diving boards for $4305.00 this year, or the low board only for $1805.00 for 2010.   These numbers are in addition to the extra $4000.00 we are paying to cover the swimming areas without lifeguards.  He reminded that Board that we typically have budgeted about $10,000.00 for lifeguards so $8300.00 in additional premiums was less than the projected cost of the lifeguards.  President Stillman stated that there had been discussion about removing the high dive due to its age, maintenance, and safety reasons anyway.  There was some general agreement among the Directors.  With that, President Stillman made a motion to remove the high diving board, and to insure the low board only through the second carrier as explained.  Jim Davidson seconded the motion which passed with Jason Alban, Jim Davidson, Brad Phillips, Lee Powell, and Jeff Stillman voting for the motion. Amy Busler, Rob Collins and Mike Robinson voted no.

The Beach Rules for 2010 had been presented and then tabled for review until a determination on insurance and diving boards was made.  The 2010 rules removed lifeguard references and left the safety items.  Jason Alban moved to accept the 2010 Beach Rules.  Brad Phillips seconded the motion which passed unanimously with Mike Robinson abstaining.

Lake Rules- The 2010 Lake Rules had been passed out previously as well.  The only changes were to reflect date changes and show a $75.00 dock reservation fee.  The 2010 Lake Rules were passed unanimously on a motion by Jason Alban and a second by Mike Robinson.

NEW BUSINESS
Security Survey- The results of the survey showed that:

• There were 417 respondents
• 54% were in favor of a Kaspar Gate
• 62% said they did not want to pay extra to fund the gate
• 73% said that we should have a security system along the lines of what was described
• 65% were in favor of an automated, unmanned gate for some period of time overnight
• 65% were in favor of keeping the overnight gate officer if feasible.

There was some discussion centering mostly round the cost of a Kaspar Gate and the coordination required between Village and Town to make such a project happen.  Other comments were that the survey was incorrectly worded, that gated communities cannot be compared, that this has been discussed for years and should be tabled pending another survey at some point, that neither the Village nor the Town has the funds at this time, and that we need to maintain our existing core items first.

Discussion then centered around security items-primarily cameras and the proximity card system.  Jim Davidson opined that the security system takes precedence over some other items.  There was talk about the value of the proximity card.

At this time Brad Phillips made a motion to further investigate “cameras only” facet of the security system.  Jim Davidson seconded the motion which passed on yes votes from
Rob Collins, Jim Davidson, Brad Phillips, Lee Powell, Mike Robinson, and Jeff Stillman. Jason Alban and Amy Busler voted no.

There was some further discussion on the Kaspar gate.  The issue was tabled until the numbers from the security investigation were presented.

Tennis/Basketball Court Maintenance- Manager Kroeger said that he had done some preliminary investigation and that the expected cost to repair the tennis and basketball surfaces (cracks), re-apply a colored playing surface, and replace the goals on the basketball court was about $25,00.00.   It was noted that the cracks were a safety issue and that the cost would increase as the condition of the courts continued to deteriorate.  Manager Kroeger said that it had been approximately 13 years since the courts were last surfaced.  Jim Davidson moved to use $25,000.00 from the discretionary fund to make these repairs.  Amy Busler seconded the motion which passed unanimously.

COMMITTEE REPORTS

Business Planning- None
Infrastructure- None
Rules & Regulations- None
Nominating- Chair Mike Robinson reported that there were now 4 candidates for three seats on the 2010/2011 Board.
Personnel- None
By Laws- None
Parks & Recreation- Chair Lee Powell said they would discuss the catch & release question as previously posed.
Covenants & Restrictions- Manager Kroeger reported that the last few questions have been resolved at this time and the document went back to the attorney for a clean copy for presentation to the Board soon.

Before adjournment, it was noted that there were local traffic concerns for the time period when the state will be working on straightening highway 245 just outside Santa Claus.  President Stillman reported that the Indiana State Police and Spencer County EMS and Fire had contacted INDOT and opposed closing 245 during this time.  INDOT is now working on creating a “run around” to divert but not stop traffic.

The meeting adjourned at 7:50 PM on a motion my Lee Powell and a second by Amy Busler.