The meeting was called to order at 6:05 PM by President Jeff Stillman.  He noted that a quorum was present and that the meeting was being recorded.

Directors present were Jason Alban, Rob Collins, Brad Phillips, Lee Powell, and Jeff Stillman.  Amy Busler, Jim Davidson, and Mike Robinson were absent.  Judi Carter’s chair was to be filled that evening.

MEMBERS FORUM- Jim Gartley was present on behalf of the Optimist Club asking the Board’s permissions to place three flags and a sign noting the Avenue of Flags at the intersection of North Melchior and Balthazar Drives.  Lee Powell moved to accept the request.  Brad Phillips seconded the motion which passed unanimously.

Scot Elliott was present to voice his opposition to recent request to allow yard sheds on vacant lots and wilderness classes.  Further he asked the Board to review the lots adjacent his home stating clean up was needed and that a small “dock” that looked very unsafe was floating in the water there.  He was curious as to whether the Board had approved the dock.  President Stillman replied that the Board cannot change the “First Structure” rule to allow the shed as it is in the Covenants and Restrictions and would need to be changed by a vote of the members.  He further noted that the Board had looked into the clean up issue.

Dennis Drake read a letter from an attorney questioning the parameters of the Quit Claim Deed that gave the CLV properties over to the Association.  The letter further recommended that the Association file suit to have the deed interpreted by a court.  This letter was submitted as part of the ongoing Paul Gogel Cottage Construction program just outside of the Village.

Don Vogel was in attendance to support Scot Elliott and to suggest that the Association consider purchasing numerous lots at the upcoming Spencer County Certificate Sale of tax delinquent lots.

Manager Kroeger spoke on behalf of Wes Carter regarding a fishing tournament he wants to have in the fall.  The idea and paper work were given to the Parks & Rec Committee for review.  The item was to be placed on the May agenda.

MINUTES- After review, Lee Powell moved to approve the March meeting minutes as submitted.  Jason Alban seconded the motion which passed unanimously.

TREASURER’S REPORT- Treasurer Jason Alban reported that the 2010 assessment was at 87% of budget.  We were at 75% in March.  Total income to date is $653,567.00.  Approximately 250 homes are on the two pay plan so we expect that income in July as well.  He further stated that previous year assessment income was over $14,000.00 with a budget of $8,000.00 suggesting that our collection efforts are working.  We have spent approximately 19% of our budgeted annual amount.

We moved $150,000.00 from Hoosier Hills Credit Union to Banterra Bank when HHFCU’s interest rate dropped.

Manager Kroeger gave the Delinquent Report.  He noted that even including the $60,000.00 returned from the collection agency, the total delinquent amount was down to $327,000.00.  The number of delinquent lots went from 726 in March to 422 in April.  The “under $600.00” delinquent column went from over $200,000.00 in January, to about $88,000.00 at the end of March.  86 of the delinquent lots (20%) have homes on them. This was 22% in March.  He said that he would be meeting with the attorney next week to hand over some homes that were still delinquent from 2009 for legal collection.

The financial report was unanimously approved on a motion by Brad Phillips and a second by Rob Collins.

MANAGER’S REPORT- Manager Kroeger:

• Advised the Board that he had a received a request from Steve Webb to hold his annual “boat regatta” on May 21st, consisting of as many as 13 boats.  He reminded the Board that this event was a final exam for one of Steve’s classes where the students are instructed to build a boat out of cardboard and sail it across a portion of the lake. The Board approved the request.
• Reported that he best as he knew, all the insurance paperwork regarding swimming and diving had been signed and the bill paid.  The high diving board was scheduled to come down the week of April 12th.  He had had new beach signs made per insurance company request and he was taking the steps to move the fuel tanks as prescribed.
• Reported that he had researched the “weed boat” as suggested by Bob Mayer at the March meeting and that he would be meeting with the Finance/budget committee regarding this.
• Read a letter from Derek Mitchell asking that the Association install a skate board park at Holly Park.  Kroeger noted that skate parks are very expensive but that a large slab of smooth concrete was not. He suggested that something like this would help keep the kids off the new basketball court surface.
• Said that MP was back in the Village working on ground repairs.  They would be walking all the yards and in many cases hydroseeding repaired areas for faster growth.  They suggested that it would take about 3 weeks if the weather held.
• Turned an update of the proposed 245 closure over to President Stillman.  Jeff reported that a recent letter from INDOT had stated that it would cost approximately $1.5 million to build a “run around” in order to keep highway 245 open during 18 months of construction and that county road detour decision would not be changed.  INDOT and Spencer County Emergency Services had asked for emergency access through the Village to the golf course and points south. This had not been approved to date for various reasons including the size and spotty performance of the back gate.  President Stillman had written a letter to Representative Russ Stilwell stating our concerns.  A reply had not been received to date.
• Noted a set of plans was on the table for review.

OLD BUSINESS

Tennis/Basketball Courts- Manager Kroeger reported that he had received prices and bids for the work and that we are right on target for the $25,000.00 approved for the project.  The court repair would begin in late April or early May. He had reviewed the work of both pavement sealing contractor bidders.

Proximity Readers- It was decided to discuss the readers and the security cameras together.   Manager Kroeger had received new pricing in the $18,000.00 range for 8 security cameras and the necessary accessories.  This was substantially more expensive than the 2 cameras that had previously been discussed and he wanted to ensure that the Directors were still on board before he went to the next step.  He was instructed to set up presentations to the Board at special meetings by company representatives for the surveillance system and the proximity card reading system as a package or independent projects.

NEW BUSINESS
Festival of Lights- Manager Kroeger said he had received a few calls about the 2010 Festival.  He primarily wanted to know if we would stay with a two Saturday format as had been done in 2009, or the older Saturday/Sunday format.  There was general consensus that the two Saturday format had worked well and that we should do it that way in 2010.  The Festival will be held on the second and third Saturdays of December. It was further noted that we need a sign at the front gate advising visitors of the hours of the Festival and to work closely with the Visitors Bureau to make sure there is no confusion when the Village will be open.

CLV Yard Sale- After some general discussion, Lee Powell moved to have the CLV Yard Sale the third Saturday of September.  Rob Collins seconded the motion.  The motion passed with four yes votes.  The dissenting vote came from Jeff Stillman.

Replacement Director- Lisa Rodgers and Greg Robinson had submitted resumes’ for consideration as a Director to replace Judi Carter.  The Directors reviewed the resumes’ and each candidate was given time to talk a little about themselves.  This done, a ballot vote showed that Greg Robinson had been elected to the Board.  Lisa was encouraged to run for the Board in the June elections.

Jill Allen had arrived late to the meeting and asked for a moment to speak with the Board as she had missed the Member Forum.  She reminded the Board that she had been present at the February meeting asking for some drainage work to be done around her home. She had received our letter stating that the Association would not be handling that work.  She stated that the letter did not contain the wording they had expected and wanted to know how the decision had been made.  President Stillman advised her that there had not been vote nor was the request considered.  It was a consensus of the Board.  She was advised that the “sinkhole” piece of the drainage work was a Village responsibility and that it was slated to be repaired this spring/summer.  Jill advised the Board that they would be hearing from a local attorney soon.

COMMITTEE REPORTS

Business Planning-Nothing further

Infrastructure- Manager Kroeger reported that we had not heard anything back regarding our last offer on the Hanning Property (spoil area).  He also noted that some groundwork was in place for negotiations with the golf course regarding the emergency spillway and a new pipe over the dam.  He noted that the engineer approved of the pipe if correctly installed.  Additional information on both of these subjects would be forthcoming.

Nominating & Election- Manager Kroeger reported that nominations were being accepted for the June election of Directors.  An announcement would be up in a day or two.  Free nominations would be open until April 23rd.  Nominations with signatures would be accepted until April 28th.  No nominations could be accepted after April 28th.

Rules & Regulations- New Director Greg Robinson agreed to take the chair of this committee.

Personnel- Nothing

By Laws- Nothing

Parks & Recreation- Chair Lee Powell reported that a meeting would be held to discuss the fishing tourney and the skate park.  These items are to be included in the May agenda.

Covenants & Restrictions- Manager Kroeger reported that until the day prior to the meeting he had expect a clean copy of the latest revision of the proposed document.  He now expects to see that on Monday (the 13th).  He and committee chair Angela Vanover would review and send to the Directors for initial review if everything looked to be in place.

There being no further business the meeting ended at 7:30 on a motion by Greg Robinson and a second by Brad Phillips.