The meeting was called to order at 6:00 PM by President Don Vogel.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Jim Davidson, Jim Hicks, Steve Lee, Rex Stevens, Jeff Stillman, Angela Vanover, Don Vogel, and Steve Webb.

Gene Allen was absent.

MEMBER’S FORUM-
Eddy Shelton was present to ask about paving/upgrading the road near his home.  He was advised that paving is typically done in the fall but that his road is not likely to be on the repair list of ’07 work.

Bill Cherolis wanted to ensure that the Village is aware of the sewer work that was done on the lake side behind his home, and asked that the Association work with the Town to ensure that the area is properly renovated.  He also noted that a culvert under the road near his house sometimes backs up in heavy rain, coming over the road, eroding the exit side of the culvert.  He asked us to look into each of these concerns.

Crystal Sadler asked why the gate to the lower parking level at the Rec Center was typically closed and locked.  Manager Kroeger explained that the lower level was primarily for use by those who have rented the Rec Center.  She also informed that Board that her efforts on behalf of the Neighborhood Watch program in her subdivision were not going well.

MINUTES-
President Vogel advised that Board that there were three sets of minutes to approve.
He indicated that there had been a question as to why we waited to approve annual meeting minutes a year later at the next annual meeting.  Seeing no reason to wait, and after review, Steve Webb moved to approve the minutes from the June 10, 2007 annual meeting.  Jim Hicks seconded the motion which passed unanimously.

After review, Jeff Stillman moved to accept the minutes from the July 12, 2007 regular meeting.  Jim Davidson seconded the motion which passed unanimously.

Also after review, Jeff Stillman moved to accept the July 31, 2007 special meeting minutes.  Jim Davidson seconded this motion which passed unanimously.

TREASURER’S REPORT-
Treasurer Steve Webb reported that assessment income was nearly 103% of budget at $585,089.00.  Assessment income from the First Subdivision was 80% of budget at $17,894.00.  Interest income is 115% of budget at $18,434.00.  Overall, income is 98% of budget at $678,836.00.

Total expenses to date are on target at 55% of budget ($677,909.00).  Legal expenses may become an issue.  If current average expenses stay the same, we could end up as much as $8,000.00 over budget on this item.

Manager Kroeger reported on delinquencies.  197 lots are delinquent at total of $81,239.00.  He noted that only 15% of these delinquent lots have homes on them and that 20% of the total delinquent amount is from the First Subdivision (post judgment).  23% of the lots in Subdivision One are delinquent.  He said that we had received a $1600.00 check from the collection agency.  He further noted that he needed to set up a meeting with our business planning committee to discuss some of the snags that the collection agency was experiencing and how we can best deal with issues such as probate, bankruptcy, and apathy.  The total amount shown out to the collection agency was up since last month as some of the accounts filed earlier in the year did not hit the books until July.

The financial report was unanimously approved on a motion by Jeff Stillman and a second by Jim Hicks.

MANAGER’S REPORT-
Manager Kroeger noted that:

• He had contacted an engineering firm out of Evansville about inspecting the tower in the big lake.  Bernardin-Lochmueller has the diving, engineering, and photography expertise to do this.  They are going to write an estimate as to the cost of the inspection.
• A hearing was held in the Rockport court regarding two building deposits that had been held back from Smith Homes.  After hearing testimony, the judge ordered the attorneys to compose a document to turn into the court within 45 days.  It might be 60 days for a judgment is rendered.
• He had received an e-mail from member Brian Blankenship asking the Board to consider making some lot exchanges as outlined on a map which had been turned in at the gatehouse.  The Board did not want to engage in this as it was his second request on the issue.  The issue had been voted down at the special board meeting on July 31, 2007.  Manager Kroeger was asked to advise Mr. Blankenship of this decision.
• The new weir had been installed in the tower in the big lake.  The weir will allow the lake to run 8” deeper when it starts to fill again-presumably in the spring.  The weir was designed, fabricated and installed by our maintenance department.  Thanks to Chris Childress for the design and fabrication.
• Although we have spent our entire budgeted allotment on weed abatement, weeds are still very bad in some areas. Some areas have been greatly improved.  Additionally, we have had quite a bit of mechanical problems in recent weeks with the back gate-incoming side.  He had done some pricing and asked if approximately $6,000.00 could be reapportioned from the Holly Park budget in order to purchase additional weed killer and replace the 15 year old operator at the back gate.  There was discussion that money should come from elsewhere if we could find it in other line items.  Steve Lee moved to purchase 30 gallons of lake weed treatment, and replace the operator at the back gate.  The two purchases not to exceed $6,000.00.  Jeff Stillman moved to approve the motion.  Upon request, Steve amended the motion to state that 2 Board members would choose the specific line items.  The revised motion was seconded by Steve Webb and passed unanimously.  Jim Davidson made an amendment to Steve Lee’s motion suggesting we explore the feasibility of placing grass carp in the lake.  Angela Vanover seconded the motion and it passed unanimously. 
• Manager Kroeger asked Director Angela Vanover to explain the situation with the sale of Pinkston home.  She explained that the home was for sale, and that in trying to sell the home, it had become evident that two lakefront properties shared common access to the water on the “private homeowner access” area.  Angela’s concern was whether she could tell a prospective buyer if they could build a dock as that could become an issue on a sale.  One neighbor had built a boat dock which just happened to be on the shared area.  The neighbors had used the dock jointly for a number of years.  No one had noticed that the dock was situated in such a way.  To further cloud the issue, a third adjacent lot (vacant) was listed for sale as well.  The owner of this lot had signed approval for a new owner of the home to encroach up to 10’ along that lake front in order to build a dock should they desire to do so.  He would be left with some 70’ of frontage.  After some discussion, it was decided that should someone desired to build a dock, they simply should submit the plans for approval per normal.

OLD BUSINESS-

Subdivision One Update- President Vogel explained that the Board supported a proposed set of Covenants & Restrictions that had submitted by the Subdivision One Committee.  This had been done at the 7/31/07 special meeting.  Other than supporting the measure, the Board is not involved in trying to pass these Covenants.  The main points of the proposal include a pioneer group of 18 who will retain the annual assessment under the current Subdivision 1 C&Rs until such time as the deed is changed or the property goes delinquent on assessments, and that the general assessment in the subdivision would increase to $250.00 in ’08, and to the same as the balance of the Village in 2009.  This is the main first step.  The committee is working on
obtaining votes at this time.

Covenants & Restrictions Committee- At the July meeting a list of names for a committee to review the Village wide Covenants and Restrictions for possible amendment in the next couple of years was presented.  Additional names were suggested over the last 30 days.  Manager Kroeger was directed to ask for volunteers via the website and then set up an informational meeting for interested parties prior to the next Board meeting.

Building Guidelines- Rules & Regulations chair Jim Hicks asked to table the proposed Building Guidelines until the September meeting.  There were some items that need be reviewed in light of other documents.  There was some discussion at the time about driveway width that was to be included in the revised rules.  The topic was tabled until September as requested.

Festival of Lights – Jim Hicks notified the Board that the Optimist Club was willing to assist with manpower to install displays however there were no leadership volunteers from the Club.  President Vogel noted that four area businesses planned to install displays.  Manager Kroeger was directed to place an ad on the website notifying members that a chairperson was needed to spearhead the Festival.

NEW BUSINESS-

Vehicle Stickers- Jim Treat was on hand and explained about the two sticker program which is currently in place for member vehicles.  Jim had previously noted that the program was not being run according to the original parameters approved at a 1999 Board meeting.  Manager Kroeger referred the Board to a revised proposal of a sticker program that he had sent previously for review.  Jim Hicks moved to approve the revised procedure as submitted.  The motion was seconded by Rex Stevens and passed unanimously.

County Owned Lots- Although not on the agenda, President Vogel brought up the subject of county owned lots.  Also the idea of accepting lots back members would like to return to us.  He explained that he and Manager Kroeger were trying to work out a program with the county to get lots they have back into the hands of members who will pay assessments and taxes.  They will keep the Board advised of progress.

September Newsletter- Rex Stevens volunteered to write the directors article for the upcoming newsletter.

COMMITTEE REPORTS

Business Planning- None
Infrastructure- A meeting is in the works. 
Nominations- None
Rules & Regulations- Chair Jim Hicks noted that the committee was working on back gate pass rules and a revision of the Renters’ Rules.  He explained that people buying or renewing back gate cards would be asked to sign that they had received the rules.  He further noted that we needed legal review of the draft of the Renters’ Rules as there were some controversial items.  There was some discussion and regarding civil rights issues in the rules, as well as the actual need for the rules.  Hicks explained that the work was a draft and was not yet ready for open review and vote.
Personnel- Chair Jeff Stillman was reminded that Manager Kroeger was scheduled to receive his performance evaluation in September.
By-Laws- None
Holly Park- The new play equipment has been installed by our maintenance crew and looks very good.  At this time, Director Steve Webb tendered his resignation from the Board effective at the conclusion of the meeting as a result of a job change that will prevent him from attending Board meetings.

After a motion to adjourn by Steve Webb, and a second by Jeff Stillman, Association member Kevin Burke asked for a moment of time as a representative of the Santa Claus Town Council.  He noted that the Town had funded an extension of Kasper Drive from the edge of the Village to highway 162.  He asked that the Association consider a Kasper gate in the 2008 budget.  Further he reported that the Town was considering an emergency water rationing ordinance, and that there were archeological delays in the water project.  There was some discussion on how the program would work and who would carry the majority of the burden and who would get the priority on the water available.

The meeting then adjourned at approximately 7:40 PM.